Introducing the electronic Colonoscopy and Histopathology Report

Page last updated: 09 January 2015

This document provides some basic information to assist you in using the electronic version of the Colonoscopy and Histopathology Report. The electronic version of the report allows you to complete the report on your computer, save and/or print the report and submit it to the National Bowel Cancer Screening Program (the Program) Register electronically via a secure Internet process.

Action Buttons - Action buttons (e.g. Submit, Print and Save) are located on the last page.

Closing the Report - The report can be closed at any time by selecting X at the top right of the screen. This method of closing the report will not save the report.

Self Building Fields Example - The answer to the first question drives the nature of the report that will be displayed for completion. For example, if you have identified that you are completing a histopathology report, then only sections 1, 9b and 10 will display.

Report Edits - Example
1. The report knows the Medicare number has 10 numbers and so if there is an error in the number of digits, the report will identify the error. The validity of the Medicare number is not checked against the Program Register at this stage but will be checked when the data is entered into the Register.
2. If a mandatory field (usually identified using an asterisk) is not completed when submitting the report, it will be highlighted in red.

Colonoscopists Name/Provider Number - Section 7 - One of these fields MUST be completed. Provider number is preferred; however, if the colonoscopist does not have a provider number then colonoscopist's name becomes mandatory.

Saving - You can save the report on your computer. The process is the same as other computer products giving you the choice of name and location. The report will have a default name which can be changed to suit your particular requirements.

Can the report be saved as a template, pre-populated and reused? - No. At this time you need to download a new report each time you wish to lodge information with the program register.

Does the report need to be complete before it is saved? - No. Multiple persons can be involved (if necessary) in the completion of the report. It only needs to be complete (i.e. have all mandatory fields completed) when the report is submitted.

Printing - The form provides colonoscopists with an option to print the report as well as printing a pre_populated copy of the histopathology report to attach to specimens being sent for testing.

Submission Receipt - When you have successfully completed the report and submitted the form to the Program Register, the system will return a receipt to show that the report has been received. The receipt will provide you with an option to print a copy of the form submitted complete with receipt details.

Do I need to buy special software? - No. The electronic form needs Adobe Reader version 9.0 or later. The latest version of Adobe Reader can be downloaded free of charge from Adobe website.

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